Replace manual approvals, paper forms, and scattered emails. Automate your processes with rule-based routing, clear ownership, and a complete, immutable audit trail.
Replace manual, fragmented process loops with an automated engine built for operational speed and absolute visibility.
Manual spreadsheets and constant error cleanup.
Automated, validation-enforced web forms that block incomplete entries at the source.
Lost emails and invisible bottlenecks.
Automatic, hierarchy-mapped task queues with live SLA tracking.
Manual signatures and delayed project cycles.
Platform-native digital sign-offs and governed response actions.
Chaotic manual paper-trail scavenger hunts.
Instant, system-generated immutable compliance logs.
Standardise approvals, control state transitions, and build a defensible audit trail.
Intake forms with conditional rules, file uploads, and data validation at point of entry.
Automatic task routing by rule, role, priority, region, or SLA timers.
Reviews, sign-offs, document verification, and digital signings.
Trigger notifications, status transitions, and pre-built integrations.
Every state transition and decision locked into a permanent, immutable log.
Proba Workflows is built as a highly configurable, rule-based process engine.
Facilitates form and checklist configuration. Teams can manage questions, set up structured sections, establish conditional dependency rules, and mandate input validation.
Allows teams to upload, view, and assign reusable document or workflow templates to specific processes or entities, standardising outgoing communications and formal reports.
Controls digital signing processes, including assigning required signatories and tracking completions for secure, legally binding authorisations.
Defines exactly what responses and workflow actions (such as Approve, Reject, Appeal, or custom workflow steps) are permitted at each phase of the process.
Empowers administrators to map out custom states (status and sub-status) and set strict transition rules. This prevents invalid steps and enforces governance.
Standardises delivery by creating individual service units and bundling them into packages that can be directly assigned to specific clients or operational entities.
Maps out organisational hierarchies, categories, and sub-types for participants, departments, or clients. These hierarchies automatically drive policies and task routing.
Translates complex organisational or regulatory rules into executable parameters by allowing administrators to assign and enforce compliance policies.
One underlying engine powering complex requirements across entirely different industries.
Every bank, fintech, and enterprise needs to verify fast who they’re doing business with, while keeping the process cheap and defensible. Proba Workflows configures the entity type once, builds the intake form, and chains it straight into ID, KYC, AML, and CIPC verification with automatic risk scoring.
Governance, risk, third parties, and audit evidence usually live in five disconnected tools. Proba Workflows turns policy (POPIA, B-BBEE, King IV, FICA) into configurable triggers and conditions instead of hard-coded logic, so every domain shares one live controls library and one evidence layer.
Insurance claims, legal aid matters, municipal service requests, and conduct investigations all look different on the surface, but they run the same underlying shape: intake, evidence, a defensible decision, and an audit trail. Proba Workflows models the case once and reconfigures the rules per tenant.
Proba Workflows is not an isolated tool, it is the underlying technical engine that powers the AI Campus Ecosystem. Your team’s platform skills and operational data scale seamlessly as your business grows.
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Turn manual process loops, validation gaps, and invisible email-based handoffs into clear, digital operations.
The ValueEstablish absolute task ownership, custom status transitions, automated SLA tracking, and a system-generated immutable audit trail.
Seamlessly layer deep, regulator-grade compliance and risk assurance directly on top of your existing workflows.
The ValueEnforce eligibility logic, verify document chain-of-custody, and track third-party risk frameworks without rebuilding setups.
Scale your automated operational rules into complete, end-to-end case-engine operations.
Manage complex claims, disputes, or grievance cases through multi-channel intake, triage queues, structured evidence capture, and automated adjudication steps.
Secure your operations on a POPIA-compliant, South African-hosted infrastructure core.
All access is governed through the My Apps secure gateway.
Unified access with no separate credentials or database fragmentation across connected systems.
A central, POPIA-aware document repository for all workflow files.
Control document security using permission-restricted access and secure link sharing.
User credentials and permission scopes managed from a single admin panel.
Enforce strict role-based access control to block unauthorised views or workflow alterations.
Integrated Governance & Security module actively filters and records platform actions.
Maintain live compliance tracking through continuous, automatic audit logging.
Infrastructure-level tenant data isolation paired with secure digital signing trails.
Every transaction produces a permanent, untamperable audit record for regulatory defense.